Schuyler Farms, Norfolk Cherry Company, and Norfolk Fruit Growers Association
Finance Clerk
Description
Job Summary:
The Finance Clerk is responsible for supporting core financial operations, including Accounts Payable, Accounts Receivable, Payroll, and Purchasing. This role provides cross-functional support across these functions to ensure continuity of operations during employee absences, vacations, and peak workload periods. The position requires an individual who consistently demonstrates the company’s core values of
humility, drive, and a solutions-oriented mindset.
Role & Accountability
Accounts Receivable (A/R)
- Gather and verify invoices for appropriate documentation prior to payment.
- Maintain accurate accounts receivable records, ensuring the aging is up to date, credits
- and collections are applied, uncollectible amounts are accounted for, and miscellaneous
- discrepancies are resolved.
- Perform daily cash management duties, including recording bank deposits, updating
- cash receipt logs, and posting cash to the accounts receivable sub-ledger.
- Monitor accounts receivable and contact clients via telephone, email, and mail to collect
- outstanding payments.
- Prepare analytical and ratio analyses to provide management with insights into the
- progress of collection efforts.
- Process receivables, ensuring accurate transaction recording and maintenance of
- records.
- Manage customer payments, ensuring timely application to the correct accounts.
- Calculate picking advances in accordance with company policies.
- Oversee the invoicing process to ensure invoices are accurate and complete.
Accounts Payable (A/P)
- Process and verify vendor invoices
- Match purchase orders and receiving documentation
- Assist with payment processing and reconciliations
- Maintain vendor records and resolve discrepancies
- Prepare invoices with proper coding, ensuring accurate distribution of HST to the
- appropriate account.
Payroll
- Assist with payroll preparation and data entry
- Maintain payroll records and support reporting
- Respond to basic payroll inquiries and assist with adjustments
Purchasing
- Assist with purchase order creation and tracking
- Support vendor coordination and procurement processes
- Help resolve discrepancies between POs, invoices, and receipts
General / Cross-Functional Support
- Provide coverage across finance functions during vacations, absences, and peak
- periods
- Maintain organized financial documentation and records
- Support audits, reporting, and reconciliations
- Follow SOPs, policies, and internal controls
- Participate in meetings (including L10s) and contribute to process improvements
- Utilize task tracking tools (Microsoft To-Do or similar)
Knowledge, Skills & Abilities
- Strong attention to detail and accuracy
- Ability to manage multiple priorities across functions
- Solid understanding of accounting principles
- Strong communication and problem-solving skills
- Ability to work independently and collaboratively
- Proficiency in Microsoft Office (Excel) and ERP systems (FAMOUS an asset)
Education & Experience
- High school diploma required; post-secondary in Accounting/Business preferred
- 2–3 years of experience in Accounts Receivable or general accounting
- Exposure to A/P, payroll, or purchasing functions is an asset
Salary $55,000 to $65,000 annually
Compensation
$55,000.00 - $65,000.00 per year